eProcureAI / Solutions
SolutionsMost people arrive with one specific irritation. Approvals that sit for a week, invoices keyed by hand, or nobody able to say what has actually been committed. Pick whichever sounds like your Monday.
Same product throughout. What differs is the configuration and which problem is worth solving first.
A hospital and a manufacturer will both tell you approvals are slow. Underneath, they are describing completely different days.
One is trying to get supplies to a ward without abandoning the evidence trail. The other is trying to stop four plants ordering the same pallet in the same week. Both are real, and neither is solved by the other one's answer.
What they share is the cause. Almost every procurement complaint we hear traces back to one of two things. Either the information arrived too late to act on, or the compliant path was slower than the alternative.
A budget report showing invoiced spend describes decisions made weeks ago. A supplier certificate that expired in March is discovered in June. An approval sitting in an inbox is invisible until somebody asks. In each case the facts existed, they simply were not in front of the person who needed them while it still mattered.
When raising a proper request takes twenty minutes and asking a colleague takes two, people ask the colleague. That is not a discipline problem, it is arithmetic. Every control you designed then sits on top of a record that is missing the interesting half of what happened.
The pages below start from a specific symptom, but the fix in each case is one of those two things. Requests that take about two minutes, and information that updates the moment something happens rather than at the end of the month.
Six situations that account for most of the conversations we have. Each page says what changes and which modules do the work.
Off catalog buying gets reviewed rather than blocked, preferred suppliers apply at the point of purchase, and leakage shows up by category.
Read the pageRules decide who signs off, budgets are checked before anyone is asked, and quiet requests chase themselves.
Read the pageInvoices are read, matched against the order and the receipt, and the clean ones post without anybody opening them.
Read the pageMoney promised on an approved order counts immediately, so budget owners are not reading a number that is weeks old.
Read the pageSuppliers complete their own onboarding and the expiry dates get chased without anyone keeping a list.
Read the pageThe most common starting point. One process instead of a shared tracker and an approval thread nobody can find.
Read the pageSame platform, different pressure points and different things worth configuring first.
Clinical urgency handled without losing the evidence trail, group pricing applied at purchase, and supplier credentials chased before they lapse.
Read the pageSeveral plants buying the same disciplined way, stock checked across sites before reordering, and blanket orders absorbing the repeat spend.
Read the pageRenewals calendared before notice periods lapse, licence counts checked against actual use, and security review attached at intake.
Read the pageJob and cost code captured on the request, subcontractor cover verified before mobilisation, and receiving done from a phone at the site.
Read the pageCompetition documented as you buy, sole source justified upfront, and a purchasing file that stands up when somebody reviews it.
Read the pageClient and project captured at the request, subcontractor spend controlled, and pass through costs that rebill without reconstruction.
Read the pageWritten for the person rather than the organisation, because what matters to a controller is not what matters to a plant supervisor.
Committed spend visible before the invoice arrives, savings quantified from your own transactions, and a close that stops producing surprises.
Read the pagePolicy enforced without policing, sourcing events that take an afternoon, and supplier performance you can point at during a renegotiation.
Read the pageData entry gone, exceptions arriving with the evidence attached, and a month end that behaves the same way every time.
Read the pageSeparation of duties enforced by the system, overrides always logged, and audit evidence produced by a filter rather than a fortnight.
Read the pageNothing to host, access granted by department, and a procurement rollout that never lands on your roadmap.
Read the pageEnterprise grade control without an enterprise implementation, for teams that have outgrown spreadsheets but do not want a suite.
Read the pageDescribe how your team buys today and we will tell you which configuration fits, or whether we are the right call at all.
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