# eProcureAI

> AI-native procurement software: requests, approvals, purchase orders, receiving, invoices, budgets and suppliers on one record.

eProcureAI runs the buying process. It does not replace the ERP or accounting system. The accounting system keeps the financial record; eProcureAI handles intake, approvals, purchase orders, receiving and invoice matching.

Most teams go live on the first module in weeks, not months. Plans are modular. Approvers, requesters and suppliers are unlimited. Supplier portal access is free.

## Key pages

- [Compare eProcureAI with Coupa, SAP Ariba, Ivalua and Precoro](https://www.eprocureai.com/compare): Honest comparisons against the platforms you are probably also evaluating, including the situations where each of them is the better choice.
- [Procurement Glossary, Thirty Terms Explained Plainly](https://www.eprocureai.com/glossary): Plain definitions of the procurement terms that come up constantly, including three way match, committed spend, charge codes, maverick spend, RFQ and RFP.
- [Security and Data Handling](https://www.eprocureai.com/security): Encryption in transit and at rest, US based hosting, access granted by department, an append only audit trail, and independent penetration testing.
- [ProcureAudit, Procurement Compliance Software](https://www.eprocureai.com/procureaudit): ProcureAudit is the eProcureAI workspace for government contract purchasing files: award records, modification tracking, compliance checklists and a document drive built as the work happens.
- [VendorHub, Vendor Onboarding Software](https://www.eprocureai.com/vendorhub): VendorHub is the eProcureAI workspace for vendor onboarding: custom questionnaires, multilingual and voice intake, automatic document collection, continuous screening and the EP Score.
- [Book a Demo, Thirty Minutes and No Slides](https://www.eprocureai.com/book-demo): Book a thirty minute procurement software demo using your own approval thresholds and a request type you actually raise, with a straight answer about fit.
- [The eProcureAI Platform, From the Ask to the Invoice](https://www.eprocureai.com/platform): Requests, approvals, purchase orders, catalog, sourcing, receiving, invoice matching, budgets, suppliers, documents and access control, all reading the same purchase record.
- [Pricing, Modular Procurement Software Plans](https://www.eprocureai.com/pricing): Modular pricing built from the modules you need rather than seats. Unlimited approvers, free supplier portal access, and no mandatory services package.
- [Procurement Solutions by Use Case, Industry and Role](https://www.eprocureai.com/solutions): Find your situation. Solutions organised by the problem you are solving, by how your sector buys, and by what lands on your particular desk.
- [Home](https://www.eprocureai.com/): Procurement software your team will actually use.

## Platform

- [The eProcureAI Platform, From the Ask to the Invoice](https://www.eprocureai.com/platform): Requests, approvals, purchase orders, catalog, sourcing, receiving, invoice matching, budgets, suppliers, documents and access control, all reading the same purchase record.
- [Purchase Approval Software and Routing Rules](https://www.eprocureai.com/platform/intake-approvals): Set approval rules once and every purchase request finds its own approvers. Thresholds, sequential or parallel routing, delegation, budget checks and a full audit trail.
- [Purchase Order Software, From Request to PO](https://www.eprocureai.com/platform/purchasing-po): Raise a purchase request in about two minutes. Catalog pricing, live charge code balances, approval routing, and a purchase order that writes itself.
- [AP Automation and Three Way Matching Software](https://www.eprocureai.com/platform/ap-automation): Vendors bill against the purchase order. AP sees match, due date and status in one list, then marks paid or raises a dispute the vendor can answer on the record.
- [Procurement Catalog Software, Products and Services](https://www.eprocureai.com/platform/catalog): Put your negotiated products and services in front of requesters, priced by unit, so nobody types in a stale figure or describes what they want in free text.
- [Goods Receipt and Receiving Software for Procurement](https://www.eprocureai.com/platform/receiving-grn): Count what arrived against what was ordered, record condition and variance, and raise the goods receipt that lets an invoice clear itself.
- [Supplier Onboarding and Vendor Management Software](https://www.eprocureai.com/platform/vendor-management): Suppliers complete their own onboarding form, carry an EP Score, and their compliance validity dates get chased automatically so nobody keeps a list.
- [Procurement Spend Analytics and Reporting Software](https://www.eprocureai.com/platform/spend-analytics): See where the money actually went, by category, supplier and department, with duplicate suppliers and off contract buying surfaced from your own transactions.
- [RFQ, RFP and Reverse Auction Software for Procurement](https://www.eprocureai.com/platform/sourcing-events): Turn an approved request into a competitive event. Collect quotes, run a live reverse auction, and record the award with the reasoning behind it.
- [Budget Management and Charge Codes for Procurement](https://www.eprocureai.com/platform/budgets-charge-codes): Plan the year, split it across departments and charge codes, and see every dollar as available, committed or spent. Reallocation is logged with its approval.
- [Contract Template Library for Procurement Teams](https://www.eprocureai.com/platform/templates): Build reusable statements of work and terms, draft sections with help, insert dynamic fields, and keep a library your team owns rather than a folder somebody maintains.
- [NDA Management and Negotiation Software](https://www.eprocureai.com/platform/ndas): Draft, assign, negotiate, accept and sign. An NDA goes to one supplier or attaches to a procurement, never both, with every change request recorded against it.
- [Procurement Dashboards and Role Based Views](https://www.eprocureai.com/platform/dashboard): A company head sees every team, a manager sees only their own people, and everybody else sees their own work. Scoping is what makes a dashboard worth opening.
- [Procurement Roles, Permissions and Access Control](https://www.eprocureai.com/platform/access-control): Departments inherit a permission baseline, so adding somebody is one choice rather than fifteen checkboxes, and the org map shows who can do what.

## Solutions

- [Procurement Solutions by Use Case, Industry and Role](https://www.eprocureai.com/solutions): Find your situation. Solutions organised by the problem you are solving, by how your sector buys, and by what lands on your particular desk.
- [Procurement Software for Aerospace and Aviation Suppliers](https://www.eprocureai.com/solutions/aerospace): Approved supplier lists enforced at the point of order, certifications tied to the transaction, and long lead commitments visible in the programme position.
- [Accounts Payable Automation Software for AP Teams](https://www.eprocureai.com/solutions/ap-teams): Invoices read and matched automatically, exceptions arriving with the evidence attached, and a month end that behaves the same way every time.
- [Budget Control Software for Procurement Teams](https://www.eprocureai.com/solutions/budget-control): Budget impact recorded when a purchase is approved, alerts that fire while there is still time to act, and reallocation logged with its approval.
- [Procurement Software for CFOs and Finance Leaders](https://www.eprocureai.com/solutions/cfo): Committed spend visible before the invoice arrives, controls that enforce themselves, and a month end that stops producing surprises.
- [Construction Procurement Software with Job Costing](https://www.eprocureai.com/solutions/construction): Construction procurement that captures the job and cost code on the request, verifies subcontractor cover before mobilisation, and lets crews receive deliveries from a phone on site.
- [Procurement Controls and Audit Evidence for Controllers](https://www.eprocureai.com/solutions/controllers): Separation of duties enforced by the system including through delegation, every override logged with a reason, and audit evidence produced by a filter rather than a fortnight.
- [Procurement Software for Education and Public Sector](https://www.eprocureai.com/solutions/education-public-sector): Fund restrictions checked before commitment, committee thresholds routed automatically, and records that are ready when somebody makes a public request.
- [Procurement Software for Energy and Utilities](https://www.eprocureai.com/solutions/energy): Field requesting and receiving on mobile, contractor compliance verified before site access, and capital commitments visible while projects are running.
- [How to Speed Up Purchase Approvals Without Losing Control](https://www.eprocureai.com/solutions/faster-approvals): Approval delay is usually a routing problem rather than an approver problem. Rules that run themselves, budgets checked upfront, and requests that chase themselves.
- [Procurement Software for Financial Services Firms](https://www.eprocureai.com/solutions/financial-services): Third party spend with separation of duties enforced by the system, supplier due diligence completed before the first payment, and evidence an examiner will accept.
- [Procurement Data for FP and A and Financial Planning](https://www.eprocureai.com/solutions/fpa): Forecast on committed spend rather than invoices, explain variance at source, and model scenarios against numbers that are current rather than a month behind.
- [Procurement Software for Government Contractors](https://www.eprocureai.com/solutions/government-contractors): Government contracting procurement with documented competition, sole source justification captured upfront, and a purchasing file that holds together under review.
- [Procurement Software for Healthcare and Hospitals](https://www.eprocureai.com/solutions/healthcare): Healthcare procurement software that keeps clinical requests moving, applies group purchasing pricing at the point of order, and tracks supplier credentials to their expiry date.
- [Automate Invoice Processing and Matching](https://www.eprocureai.com/solutions/invoice-automation): Invoices read in seconds and checked against the order and the goods receipt, so clean ones post without anybody opening them.
- [Procurement Software That Does Not Land on IT](https://www.eprocureai.com/solutions/it-teams): Nothing to host, single sign on, access granted by department, and a procurement rollout that finance runs without adding a project to your roadmap.
- [Procurement Software for Logistics and Distribution](https://www.eprocureai.com/solutions/logistics): Depot level autonomy with central control, freight and MRO sourced competitively, and receiving that works wherever the vehicle stops.
- [Procurement Software for Manufacturers](https://www.eprocureai.com/solutions/manufacturing): Several plants buying the same disciplined way, stock checked across sites before reordering, and blanket orders absorbing the repeat MRO spend.
- [How to Reduce Maverick Spend in Procurement](https://www.eprocureai.com/solutions/maverick-spend): Off catalog buying reviewed rather than blocked, preferred suppliers applied at the point of purchase, and contract leakage visible by category.
- [Procurement Software for Mid Market Companies](https://www.eprocureai.com/solutions/mid-market): Enterprise grade control without an enterprise implementation, for companies between one hundred and five thousand people who have outgrown spreadsheets.
- [Multi Entity Procurement Software](https://www.eprocureai.com/solutions/multi-entity): Separate approval chains, budgets, numbering and supplier scope per entity, with consolidated reporting across the group and multi currency commitments.
- [Procurement Software for Nonprofits and Grant Funded](https://www.eprocureai.com/solutions/nonprofits): Restricted funds validated before commitment, costs split across grants at the request, and funder reporting that exports rather than being rebuilt.
- [Procurement Software for Procurement Managers](https://www.eprocureai.com/solutions/procurement-managers): Policy that enforces itself, sourcing events that take an afternoon, and supplier performance evidence you can put on the table during a renegotiation.
- [Procurement Software for Professional Services Firms](https://www.eprocureai.com/solutions/professional-services): Capture the client and matter on every request, control subcontractor spend, and rebill pass through costs without reconstructing them at month end.
- [Replace Spreadsheet and Email Purchasing](https://www.eprocureai.com/solutions/replace-spreadsheets): Move from a shared tracker and approval threads to one process, usually in about three weeks, without an IT project.
- [Procurement Software for Retail and Multi Site Operators](https://www.eprocureai.com/solutions/retail): Store level requesting against head office catalogs, seasonal suppliers onboarded in days, and indirect spend finally visible by location.
- [Real Time Spend Visibility and Committed Spend](https://www.eprocureai.com/solutions/spend-visibility): Money promised on an approved order counts immediately, so budget owners read a number they can still act on rather than one describing last month.
- [Supplier Compliance and Document Expiry Management](https://www.eprocureai.com/solutions/supplier-compliance): Suppliers complete their own onboarding and the expiry dates get chased automatically, so nobody maintains a list of who owes what.
- [Procurement Software for Technology and SaaS Companies](https://www.eprocureai.com/solutions/technology): Software procurement that catches renewals before notice periods lapse, checks licence counts against actual use, and attaches security review at the point of request.

## Resources

- [Procurement Resources, Guides and Playbooks](https://www.eprocureai.com/blog): Practical procurement guides and playbooks on approval matrices, three way matching, sourcing events, supplier data cleanup and where savings actually come from.
- [Getting People to Actually Use Procurement Software](https://www.eprocureai.com/blog/adoption): Adoption is a design problem rather than a training problem. What separates rollouts that stick from the ones that quietly revert to email.
- [The Procurement Approval Matrix, Done Right](https://www.eprocureai.com/blog/approval-matrix): How to set approval thresholds that catch genuine risk without making somebody wait three days on a small purchase, including the four patterns that work.
- [Loading a Catalog That People Will Actually Use](https://www.eprocureai.com/blog/catalog): The most common rollout mistake is a thin catalog. How to decide what goes in it, what to add next, and how to keep prices current.
- [What Commitment Accounting Changes About Budgeting](https://www.eprocureai.com/blog/commitment-accounting): Why recording spend at approval rather than at invoice removes most month end surprises, and what it asks of your process in return.
- [The Real Cost of a Slow Purchase Order Cycle](https://www.eprocureai.com/blog/cycle-cost): How to calculate what an eight day purchase order cycle actually costs in rush fees, stockouts and finance time, so the business case writes itself.
- [How to Run Your First Sourcing Event](https://www.eprocureai.com/blog/first-sourcing-event): Choosing the category, writing a specification suppliers can bid against, and the rules that keep an event fair and worth repeating.
- [NDAs Before a Sourcing Event](https://www.eprocureai.com/blog/ndas-before-sourcing): Why attaching a confidentiality agreement to the procurement beats chasing six suppliers individually, and what to expect in redlines.
- [Cleaning Up a Messy Supplier List](https://www.eprocureai.com/blog/supplier-cleanup): A four week sequence for de-duplicating suppliers, closing document gaps and consolidating overlapping spend, in the order that keeps finance on side.
- [Three Way Matching Explained for Finance Teams](https://www.eprocureai.com/blog/three-way-match): What three way matching catches, what it does not, and the tolerance settings that determine whether accounts payable drowns in exceptions.
- [Where Mid Market Procurement Savings Come From](https://www.eprocureai.com/blog/where-savings-come-from): Duplicate suppliers, off contract buying, unused licences and missed volume breaks. The four places money leaks and how to quantify each one.

## Company

- [Pricing, Modular Procurement Software Plans](https://www.eprocureai.com/pricing): Modular pricing built from the modules you need rather than seats. Unlimited approvers, free supplier portal access, and no mandatory services package.
- [About eProcureAI, Procurement Software Built for Adoption](https://www.eprocureai.com/about-us): Why eProcureAI exists, how we build and implement, and the rules we sell by. Built for companies between one hundred and five thousand people.
- [Book a Demo, Thirty Minutes and No Slides](https://www.eprocureai.com/book-demo): Book a thirty minute procurement software demo using your own approval thresholds and a request type you actually raise, with a straight answer about fit.
- [Compare eProcureAI with Coupa, SAP Ariba, Ivalua and Precoro](https://www.eprocureai.com/compare): Honest comparisons against the platforms you are probably also evaluating, including the situations where each of them is the better choice.
- [Customers and Results](https://www.eprocureai.com/customers): What changed for procurement and finance teams in manufacturing, healthcare, food technology and consumer electronics, described in their own words.
- [Security and Data Handling](https://www.eprocureai.com/security): Encryption in transit and at rest, US based hosting, access granted by department, an append only audit trail, and independent penetration testing.
- [Procurement Glossary, Thirty Terms Explained Plainly](https://www.eprocureai.com/glossary): Plain definitions of the procurement terms that come up constantly, including three way match, committed spend, charge codes, maverick spend, RFQ and RFP.
- [Case Study, Purchase Order Cycle From Eight Days](https://www.eprocureai.com/case-study/manufacturer): How a Texas manufacturer moved from an eight day purchase order cycle to under four hours, and what the rollout sequence looked like.
- [ProcureAudit, Procurement Compliance Software](https://www.eprocureai.com/procureaudit): ProcureAudit is the eProcureAI workspace for government contract purchasing files: award records, modification tracking, compliance checklists and a document drive built as the work happens.
- [VendorHub, Vendor Onboarding Software](https://www.eprocureai.com/vendorhub): VendorHub is the eProcureAI workspace for vendor onboarding: custom questionnaires, multilingual and voice intake, automatic document collection, continuous screening and the EP Score.

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